Kaizen coaches spend a significant amount of time summarizing each session they have with a student, providing parents with a detailed account of what happened and plans for next steps. This keeps parents in the loop as well as provides students with built-in accountability checks.

Often times we sign our kids up for a service and get little, if any, worthwhile feedback. It's impossible for parents to support their kids if they don't know what was taught.

Parents, students and teachers (with parents' permission) receive a Kaizen session report within 24-36 hours of a visit with a coach. Timely and detailed feedback is imperative in making adjustments and implementing change.

This level of service sets Kaizen apart from any other traditional tutoring models. The more informed parents are, the more equipped they are to help.


The Kaizen session reports are an integral part of our on-going communication, which is a collaborative process that constantly evolves to best support each Kaizen student. 


Session Type: Academic Coaching (one on one)

Session Date: 02/26/18 6:15 pm 

Create Date: 02/27/18 3:40 pm

Student: "S" (student name withheld for privacy)

Instructor: Merrett, Kristin

Subject: Organization of Materials

Preparation: Prepared

Engagement: Medium

Upgrade Work Assigned?: Yes


Student Note:


We tackled a lot this evening! I am looking forward to hearing how your brain breaks are working for you during study block time. Please post our "BRAIN BREAK" poster up in your study area at home as a visual reminder. 

Be sure to send me a photo of your 'new and improved' organizational system. Also I have emailed you a copy of our S.P.O.T time planner.

As promised, I'll send you a text on Wednesday to check in and see how the week is going!

GREAT job this evening! 

Client Note: (for the parent)

Session Theme: The Organized Brain

In tonight’s session, "Student S" and I completed a thorough review of his current organizational system and evaluated areas of improvement. Excitingly, "Student S" appears to have a pretty solid organization system in place but acknowledged when things are disorganized, he can easily feel uninspired and unmotivated. 

We reviewed a document called, “The Science of Clutter” and how it can restrict one’s ability to focus. By examining a Functional Magnetic Resonance Imaging (fMRI), he learned how avoiding clutter and having an organized binder, locker, backpack, and study space can positively impact his learning, result in being less irritable, more productive, distracted less often, and able to process information better.

We reviewed the Routine of Excellence and also discussed S.P.O.T. – Sunday Planning and Organizational Time. He thought this would be something that was incredibly useful. Furthermore, he was interested in getting a laminated copy so he can add or make changes as necessary. He was also provided a copy of tips on using his agenda effectively.

We finished the session analyzing different brain break ideas. We came up with a list of 8 that he thought he could start utilizing – with his favorite being listening to music and having a dance party!

Next Steps:

We are going to continue working through The Organized Brain.

Type: Academic Coaching (one on one)

Session Date :03/01/18 7:00 pm 

Create Date :03/02/18 9:00 pm 

Student: "T" (student name withheld for privacy)

Instructor: Sadler, Karen

Subject: Distraction/Focus

Preparation: Prepared

Engagement: High

Upgrade Work Assigned?: Yes - See Note

Student Note:

Congratulations on using your time effectively! You did a great job of minimizing the distractions from the technology you used for support. Remember: 80% of perfect is good enough and complete is better than perfect! Please estimate and record the actual time your assignment took to complete. This will set a baseline for us to compare your increased efficiency going forward. Have a great week!

Client Note: (for the parent)

Session Theme: Focus and Distraction

In this session, "Student T" and I discussed the importance of creating efficiencies by being able to let some things go. We remembered the Kaizen lesson, “Multitasking is a Lie” and related it to today’s goal.


The three strategies we discussed today to create efficiencies in the goal of completing the social studies assignment were:

To consider the technological supports being used to determine if they are a hindrance or a help

To get the ideas down and not edit in the moment

To leave the editing and formatting of the page until after the page is complete.


We also addressed the efficiency of erasing the pencil marks left by previous students in the textbook - consider if it is really interfering with the ability to read the text.


"Student T" did a great job of minimising unnecessary distractions of technology, using the supports that were truly helpful and not creating further distraction. Well done! The use of the keyboard with minimal formatting, the use of headphones and an automatic timer did seem to support his efficiency as he did not allow himself to be distracted by them.


Upgrade work:

I have asked "Student T" to estimate and record the amount of time it takes him to complete the remainder of the assignment. 


Next session: We will continue to use the social studies assignments to apply strategies and build awareness around efficient use of time, energy and resources for completing homework assignments and studying. I will follow up to see how much additional time was required for "Student T" to complete this assignment.